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Ross-shire Model Flying Club
Constitution 1. NAME 1.1 The group shall be known as the Ross-shire Model Flying Club, hereafter known as the Club. 2. AIMS & OBJECTIVES 2.1 The Club aims to promote and develop the hobby of Model Aircraft flying in all it’s forms, always acting within the provisions of the safety code of the Scottish Aeromodellers Association (SAA) and such local bye-Laws and acts of parliament which may place controls upon the hobby. 2.2 The Club aims to encourage newcomers to the sport and will always attempt to ensure that they are properly instructed in the flying and operation of models in accordance with the SAA Flight Training Manual and Achievement Scheme. 2.3 Any newcomer, who is already a model pilot, and is insured, will be invited to fly with us on three occasions at our field. If this newcomer wishes to continue to fly with us we will ask him//her to become a full member. 3. CONDITIONS OF MEMBERSHIP 3.1 A person may join the club under the condition that they join the SAA. If the person is insured with another organisation, that insurance may be deemed as valid until it lapses, at which point the person will join the SAA. The committee may adjudicate in any exceptional circumstances. 3.2 Any person wishing to join the club must read the Constitution and thereby accept the conditions of membership Membership will be for 12 months from 1st January to 31st December. Subscriptions are due by 30th November for the following years subscriptions. 3.3 Any member who fails to pay fees due by 31st December will be deemed lapsed and uninsured and will forfeit the right to fly at the Clubs field. 3.4 The Classes of membership are as follows: Member - Person flying at the Club site. (currently Knockbain) Junior Member - Person under 16 years of age with no voting rights. 4. THE COMMITTEE 4.1 A Committee comprising of Chairman, Vice-Chairman, Secretary, Treasurer, Safety member and other committee members as may be elected at the Annual General Meeting 4.2 All committee positions will be honorary although out of pocket expenses directly relating to the running of the club can be reimbursed 4.3 The committee will hold meetings to discuss such business as arises, not less than twice in each membership year. Minutes will be taken and made available to members if they so desire. 4.4 The committee will be responsible for taking all such general decisions relating to the running of the club that may become necessary during the membership year 4.5 Committee decisions will be passed on a simple majority vote with the chairman holding a casting vote 4.6 The committee will have the power to create sub-committees, when such a need arises 4.7 All committee posts will be held for 1 year and elections for committee posts will take place at the Annual General Meeting. 5. RESPONSIBILITIES OF OFFICERS 5.1 The Chairman will chair the Annual General Meeting and Committee meetings but will not normally have a vote, except in the case of a tied vote when he will have a casting vote. 5.2 The Vice-Chairman will conduct meetings in the absence of the Chairman 5.3 The Secretary will be responsible for recording minutes of all meetings, notifying members of the date and Agenda of the Annual General Meeting, not less than 7 days prior to that date and maintaining a record of membership. The Secretary will also be responsible for preparing any Club correspondences that may be necessary 5.4 The Treasurer will be responsible for collecting membership fees, paying bills that may become due, presenting accounts for the membership year and a budget for approval at the Annual General Meeting. He will also obtain receipts for all money paid out. 5.5 The Safety Member will ensure that the Safety Code of the SAA and the Club Rules are followed. 6. THE ANNUAL GENERAL MEETING 6.1 Proposals for election will be lodged with the secretary prior to the Annual General Meeting. 6.2 The minutes of the previous Annual General Meeting shall be read and approved and any matters arising shall be dealt with. 6.3 The Chairman, Secretary and Treasurer shall each present a report of the year’s activities to the meeting. The treasurer’s report shall include a financial report clearly showing the income, expenditure and any other savings or current account balances plus an estimate of all outstanding creditors and debtors 6.4 The annual budget shall be agreed and a club membership fee for the next year shall be agreed. 6.5 Elections for all officers shall take place 7. VOTING 7.1 Voting on proposals duly seconded from the floor at the Annual General Meting will be passed on a simple majority vote of the Full Members present, Associate Members and Junior Members have no vote. 7.2 Proposals seeking to amend the constitution shall require a two-thirds majority vote in favour from the members present. 7.3 No rule of Constitutional change may be voted upon under the heading of Any Other Business that did not form part of the published agenda. 8. EXTRAORDINARY GENERAL MEETING 8.1 An Extraordinary General Meeting may be called following the written request of not less than three members. Notice of the meeting must be sent in writing to all members at least 14 days prior to the chosen date. An Extraordinary General Meeting may not be called within 21 days of the Annual General Meeting 25th October 2006
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